5 misconceptions about staffing software, an essential tool for project-based organizations
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Estelle
Content manager
July 20, 2022
5 min
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If you are looking for the definition of a Staffing software on Google, you will get concrete elements about how the interface works. However, despite numerous articles on the subject, we are surprised to see the same cliches about staffing software resurface. This one lasts a long time! We decided to create this article to do it justice. And also to avoid confusing staffing software with other types of software... The point in this article!
Wrong!
The Staffing software is not only reserved for staffing managers. It is generally used by different actors in the company, who derive different benefits from it in the context of project management, such as the employee, the management committee, but also:
The tool allows you to centralize all the data related to the global and individual workload of your employees. You visualize all the available resources and can thus prioritize your projects accordingly. Not to mention that you develop your business by anticipating your needs for future projects.
The Staffing software allows you to centralize all information concerning the skills and aspirations of your teams and to visualize the impact of these on business and operations. This allows you to put the information in your HRIS into perspective with the reality on the ground and to set up the best training and mobility plans. Naturally, you arouse more commitment among your employees.
Centralizing information allows you to save time in expressing your needs in terms of project teams and allows you to make accurate and complete requests. Your requests are automatically sent to your staffing manager who can quickly respond to them. The development of the business is therefore faster, ensuring high productivity and performance!
The software also allows team members to have a clear vision of the composition of the team. In addition, all employees can easily identify the missions that interest them as well as the opportunities for developing their skills, which promotes the transparency and autonomy of employees in the staffing process.
Of course, all of these poles are not opaque to each other. By nature, the staffing software is accessible to everyone to allow 360 collaboration.
The staffing software is therefore an important tool for simplifying the tasks of planning personnel needs, staffing projects, developing skills and managing competencies. In doing so, it is useful for businesses of all sizes to maximize project performance. Choose a provider that offers flexible pricing structures and user-friendly onboarding processes so you can quickly and fully benefit from the software. It is important that employees and managers always have the opportunity to communicate with each other in person. However, project dispatch software can improve communication by providing a central platform for managing information and requests.
Wrong!
The Staffing software is used in the context of project management. In this sense, if it were not connected to the company's other tools, it would not be able to take into account all the data necessary for planning.
The staffing manager would then have to double enter the information into the staffing tool by hand, which would be counterproductive. Not to mention that keeping the database up to date would quickly become time-consuming. The staffing software can be connected to various business tools: CRM, ERP, ERP, SIRH, LMS, ATM, ATS... At Napta, our teams are in charge of including the interfaces when deploying the software in your company.
Wrong!
The implementation of a new tool, such as Staffing software, can raise a lot of concerns among the largest structures. These concerns are linked to work habits, which can be profoundly changed: new tools to learn, new processes, new databases, etc.
But don't panic: as with any project, deploying a tool requires a precise methodology, provided by your publisher. Change does not happen overnight and above all, you are supported from start to finish!
In this regard, we created the change management checklist to assist you on this subject!
Wrong!
In the previous point, we discussed the deployment of the tool within the company, which leads to the question of its handling by the teams. The second concern associated with its deployment is often the training that may result from it: how long will it take? With whom? Isn't the training time going to invade her workload and mental load?
Well no! Staffing software training is critical to ensure adoption, but staffing software training should not be viewed as a waste of time. It's more difficult to enjoy your new tool if you don't know how to use it...
At Napta, we favor training through ambassadors selected in your company. They are supported by our trainers to help them discover the staffing tool. At the end of the training, you will have in-house experts on the use of the staffing tool. A win-win process, which allows you to complete your digital transition at your own pace, for a smooth start.
And... wrong!
Each staffing tool has a solid base to successfully carry out your project planning. In addition to this base, numerous functionalities can be implemented along the way. The most important thing is to keep in mind that each feature can be adapted to your use. Staffing software like Napta develops new features every week based on user feedback. This is why it is very important to always choose your tool based on its functionalities but also in view of its roadmap!
To avoid making any mistakes, we recommend that you start by creating a specification. The latter must be created by a stakeholder in the project, or by a representative of a division of the company. The collaborators selected have the heavy task of choosing the functionalities that are unchangeable to the project, those that are negotiable and finally, those that may be optional. You thus better determine the budget for your staffing software, as well as the new processes you want to implement in the company.
Despite its name, staffing software is not only intended for missions related to staffing, but to project management as a whole. High-quality software is interconnected in order to be used by all employees in your company. The difficulty of its deployment does not depend on its size, but on the company's ability to successfully manage change.
If you have other questions about the staffing software, contact our teams without delay! We will be happy to answer you as soon as possible.
Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.
In addition to this subject, find our Infographic “Staffing management: 5 ways of organization”
Also discover our guides, templates and checklists in the Resources tab.
See you soon at Napta!
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