How to choose your staffing software: top 7 essential criteria in 2023
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Estelle Barthes
Content manager
June 1, 2023
2 min
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We explained to you why Excel is not the right staffing software for your business.
From now on, we support you in the search for the best staffing software, adapted to your business and your activity, to replace your Excel file.
This is why we have established for you the TOP 7 criteria to keep in mind when choosing your staffing software.
Before understanding the criteria needed to choose your staffing software, it is important to understand what staffing software is and what such a tool is used for: staffing software is a tool that allows, through an intelligent search engine, to identify the most relevant consultants to meet the needs of a client project. It is also used to closely monitor the load of your teams, the profitability of your projects and the evolution of your teams' skills.
Choose a comprehensive solution when it comes to the staffing data collected and usable. Availability, seniority, skills, aspirations, past experiences, all elements that are no longer optional if you want to establish an optimized staffing process.
It is important to choose a solution whose properties/fields are highly customizable to avoid the loss of information specific to your activity: attributes of a collaborator, a project, a Staffing ... The staffing solution must adapt to your needs and not the other way around.
The solution must be collaborative to allow each employee in your company to have an overview of the staffing status of the structure and to make complements/modifications if necessary. This is all the more important in a context of widespread teleworking where sharing information is more difficult.
It is very useful in structures with more than thirty employees to have a solution integrating ultra-flexible rights and authorizations management: your staffing software must include differentiated access and rights management according to the different actors in your Staffing process. Once again, it is necessary that you can reproduce your staffing process identically and not upset it when you switch to a Staffing solution Dedicated.
To save time, the solution must be equipped with an intelligent notification system so that employees can be alerted in real time to new projects, new staffing requests, schedule changes and upcoming mission outings. These are all tasks that are now surely carried out manually.
Be careful to choose a solution with an open API that can connect to your existing tools. Ideally, the solution offers native integrations (CRM, ERP, SIRH...).
And of course, to facilitate the adoption of the solution by your teams, choose simple and ergonomic software. In fact, for optimize your staffing, every piece of information stored on your solution must be up to date. Only a staffing solution Best in Class will offer an exceptional user experience, will guarantee adoption and optimizing your staffing.
Obviously, when it comes to the management of staffing and schedules, the possibilities are wide. Some tools have advantages that others don't, and the same goes for the disadvantages. You must also take into account various variables: the size of your company, your mode of operation, the width of your IT environment... As many specificities as there are companies.
To make your work easier, we have designed a complete guide which allows you to compare at a glance the main tools used for managing staffing in service companies:
✔ Planning management via Excel
✔ Planning management via project management software
✔ Planning management via its own tool
✔ Planning management via a dedicated solution
To find out how Napta can help you optimize your staffing while integrating all the constraints specific to your business, ask to talk to one of our experts.
Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.
In addition to this subject, find our white paper”The keys to an optimal staffing process”.
Also discover our guides, templates and checklists in the Resources tab.
See you soon at Napta!
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