What is the place for skills mapping in staffing?
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Estelle
Content manager
July 1, 2022
3 min
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Skills mapping is used in particular to visualize, at a given moment, all the skills acquired by employees of the same company. This photograph makes it possible to determine and understand what the different skills, interpersonal skills and knowledge of each employee are. Mapping is not just about listing information. Its role is also to allow you to mobilize the right person on the right project at the right time. What makes it an independent but essential element in the Staffing. Napta takes stock at the center of this article!
Operations managers, staffing managers and HR managers have the same mission: to ensure that project planning in the company is consistent with the availability but also the skills of employees. This planning, also called staffing, therefore consists in positioning all employees on missions according to the needs of the mission and the criteria mentioned above, in order to create motivated and competent project teams. Although the creation of project teams is most of the time before the start of missions, changes can be made during the project.
La skills mapping is not just a simple reference document to manage your staffing. If it is carried out according to the rules of the art and with the right tools, it is a living and dynamic document. It continues to absorb, save and transmit all the information relating to the skills of employees (aspirations, level of expertise, etc.) essential to the implementation of each mission. This is why, when a company works in project mode, it is essential to equip itself with a planning tool that integrates a dynamic skills map.
The first major advantage of a competency-based staffing tool is that it allows managers and HR managers to communicate on the same platform. They can intervene easily, both on operational issues such as planning, but also on the monitoring and use of skills. But that's not all: employees also communicate about their skills, their levels of expertise and their aspirations. This information contained in the skills map is taken into account by managers to The staffing.
Maintaining your skills mapping is essential to ensure the relevance of your project teams over the long term. By using the skills mapping for staffing of the teams, you allow managers to update the latter more easily at the end of the mission, since they know immediately what skills were mobilized during the mission. As a result, the map is always up to date and the data it contains is reliable.
By adopting a skills map within your company, you can make adjustments along the way on your project or modifications as needed. You simply highlight everyone's skills, as well as their availability.
This regular update of employee profiles allows you to work with various profiles. The network of your skills mapping is constantly changing and adapting over the years.
Last but not least, is the place of the link between your skills map and the Staffing : the visibility of your project. By linking staffing issues to skills mapping, you keep a clear vision of skills that are in tension or critical. This gives you more flexibility:
If a skills mapping does not need staffing to exist, the opposite is more difficult. If, for small businesses, an Excel skills map may be sufficient, it is essential to equip yourself with a project planning tool that allows you to staff your teams through an integrated skills map. for example, quickly shows your limits in the context of staffing (it is not updated, not all employees have access to it, etc.).
Mapping must be a connected, dynamic and flexible tool to be used in the context of staffing. It is only thanks to a connected map, like that of Napta, that you will be able to develop a 100% efficient and operational staffing system.
Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.
In addition to this subject, find our white paper”Staffing management: 4 processes deciphered”.
Also discover our guides, templates and checklists in the Resources tab.
See you soon at Napta!
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