4 compared staffing tools (Excel, ERP, internal tool, dedicated tool): which one to choose for your business?

What Staffing software choose, when you start project management? It is very important to opt for a software solution that is intuitive, collaborative and adapted to your business. So, we take stock of 4 staffing tools used by businesses on a daily basis.

Excel: easy at first glance

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Excel belongs to the Microsoft Office Pack, sold with the Word, PowerPoint and Outlook office tools. It is defined as a calculation software, which ensures the creation of dynamic cross-tables, calculations, graphs and the creation of a database.

The advantages

• Flexible tool in its use if you know Excel well
• Unlimited database
• Organization & cross-referencing of data possible in dynamic tables

The disadvantages

• Lack of visibility of information
• Risk of manual errors and lack of history to know who did what
• Lack of data security (conservation & protection)
• Non-collaborative

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In itself, Excel is a first Staffing tool for any business that is just starting out. But as soon as it exceeds 30 employees, the tool is quickly time-consuming.

Choosing an ERP: a powerful tool?

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ERP is defined as an integrated management software (ERP), which is a software solution that manages all information within a company. All stages of the value chain, as well as stocks and transport, are listed.

The advantages

• Unlimited and organized database
• Data can be updated quickly and easily
• All data, from production, to creation, to creation, transport, sale, are included

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The disadvantages

• Lack of detailed employee profiles
• Tools that are often outdated, with rare updates from publishers & poorly personalized customer service
• The tool is collaborative but limited: you cannot notify project collaborators
• The information does not provide information on the resources & availability of the teams
• No access to all teams or staffers. May cause frustration and data inconsistencies

An ERP tool includes many parameters, but does not have the function of being a Staffing tool. Its use should remain for a company with less than 5 employees - and again...

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