Staffing and resource management: what are the differences?
Agathe Placet
Content manager
October 4, 2023
4 min
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When it comes to resource management, a lot of concepts are used — and we understand that some of them may seem jargonous to you. Typically: Staffing or Resource Management, it can sometimes be hard to tell the difference.
Discover the difference between these two terms and how to master them in order to ensure the success of your projects.
The Staffing And the resource management are two concepts that are regularly used one in place of the other. However, they refer to different realities.
The Staffing focuses mainly onallocation of human resources (such as consultants) for targeted missions.
The key: align skills with the specific requirements of the role. An ESN must therefore have relevant experts for the various technological projects entrusted to it.
For example, to create a mobile application, the ESN must include mobile developers, UX/UI designers, a project manager, etc. The staffing manager will thus staff these different people and their skills adapted to the project.
In comparison to Staffing, the Ressource Management takes into account all resources, whether they are human, financial, hardware, software, etc. The challenge is to achieve optimal synergy between these elements.
Take the example of a Cabinet of Consulting. The resources of this service company are numerous and varied: a dozen consultants, meeting rooms, software, etc. Effective resource management is a management that ensures that each consultant is appropriately allocated, that the spaces are used efficiently (a good number of employees according to the space provided by the room, etc.).
If both concepts deal with the optimization of resources, their challenges and methodologies vary significantly.
The Staffing, zooming in on the human aspect, is intrinsically focused on the positioning of talent. The aim is to ensure that each mission or project has the required skills. For example, if it is a cloud infrastructure project, staffing will ensure that cloud computing specialists are allocated, regardless of the other resources required.
The person in charge of Staffing So establish a skills mapping. This tool allows it to combine the skills of all employees in the same space shared by all and constantly updated.
On the contrary, the Ressource Management Kiss a panoramic vision, focusing not only on skills, but also in their availability, tools, equipment, and even training capacity.
Imagine deploying a new software within a company: the Ressource Management will consider the skills of the trainers, the schedules of the employees, the availability of training rooms, and even the compatibility of the software with existing equipment.
Although different, the Staffing And the Ressource Management can be managed simultaneously thanks to dedicated solutions.
Whether to manage the Staffing or the resources as a whole, the ESN must use dedicated tools. Most often, these are available in SaaS (Software-as-a-Service), which means that the solution is centralized and accessible via an Internet connection.
The functionalities of the tools depend on their field of action.
In the case of Staffing, the software matches skills to needs in a few clicks. The Matching smart makes perfect sense with the adoption of sophisticated algorithms, capable of matching the ideal candidate based on skills, experience and availability.
The reactivity of tools of Staffing is strengthened through a real-time update and ensures that each staffing decision is based on the most current data, thus eliminating the risk of error or duplication.
In comparison, the tools of Ressource Management adopt a more global approach.
You have a complete dashboard and can interconnect your various external solutions. For example, if you integrate accounting software into your accounting tool Ressource Management, you can visualize the costs associated with a project at a glance.
Ideally, it is recommended to choose a hybrid solution, or software that can be easily interconnected with other tools. In order to benefit from a tool specifically designed according to your needs, it is advisable to turn to a modular solution.
This is the case of Napta. Our Tool of Staffing is based on 5 modules, such as competency-based management, evaluations, etc. You can combine the different modules and thus obtain the ideal solution adapted to your needs.
The distinction between Staffing And the Ressource Management may seem tenuous, but it is essential.
The Staffing focuses on people: it aims to place the right people on the right missions, focusing on the alignment of skills and roles. The Ressource Management takes on a certain height, encompassing not only human resources, but also financial, hardware and software resources.
For these two areas, The use of dedicated tools is now essential.
Whether they are solutions to match consultants' skills and missions or platforms offering a complete and flexible dashboard that can be interconnected with numerous external solutions, Staffing and Ressource Management are complementary, and both should be the subject of a specific focus.
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