Staffing software: HR's new favorite tool
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Estelle
Content manager
April 11, 2022
4 min
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More and more HR managers are adopting various digital and digital tools, in order to be ever more efficient in their daily work. SIRH, LMS, ATS, Skills management... there are tools for all tastes and above all, all uses. But these tools are often far removed from operational challenges and do not make it possible to bridge the gap with what is really happening in the field. This is why more and more HR managers, mainly in service companies, are turning to software that allows them to have an eye on schedules: the Staffing software. We take stock of its many advantages in this article.
One Staffing tool is a real source of information for HR managers. In particular, it makes it possible to consolidate several types of information, usually living on separate software:
All this information allows HR managers to have short and long-term visibility on skills under stress and resource needs for future projects. This makes it easier to determine which training and recruitment plans to implement to support operational needs.
This centralization of data would not be enough, if your staffing software was not also a collaborative tool.
In addition to identifying information that is crucial for the development of your projects, it ensures the sharing of information with all project stakeholders. Thus, in the event of a project update, new resource needs, or even if projects get out of hand, the tool shares information simultaneously with all actors. In addition, some staffing tools have the ability to send alert notifications by email to maximize the fluidity of communication.
In summary, the staffing tool allows HR managers to obtain, at the same time as managers, project managers and employees, all the information related to progress of projects. And thus take measures to facilitate the operational management of these.
▶ ︎ Also to read: reduce turnover in your IT services thanks to your staffing software
A good staffing tool is above all a living tool. It is not uncommon for many HR people to use an Excel file to carry out their staffing operations, recruitment, etc. The main problem is that this file becomes obsolete over time. By nature, an Excel file is not made to manage such complex operations. And even if you have an excellent background in Excel, this is not the case for all company employees.
However, with staffing software the question no longer arises! The tool continues to see its database grow: new collaborator, new company profile, new skills, etc. The tool is improved and updated at any time, ensuring a global and immediate transmission of information.
As a result, your staffing tool allows you to develop your projects more quickly. You target your needs in the short, medium and long term. You have the ability to detect your resource allocation needs, as well as the number of actors on each project. The results of the projects carried out allow you to better understand the following projects.
Staffing software is not just a tool. Unlike specialized software such as HRIS, you develop a 360 view of the actions carried out at the beginning and end of the project. You are simply developing staffing indicators.
These indicators are performance indicators on each mission: the time allocated to each mission, the number of employees mobilized, the workload for everyone, etc. This is why staffing software is the new preferred HR tool. It is a real asset for understanding which elements have high added value. And the ones that need to be reworked for future projects.
▶ ︎ To go further: How to include the employee in the staffing process
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