What are the challenges of planning management for your company?
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Estelle
Content manager
June 13, 2021
3 min
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The creation of a schedule is unique to each company. Indeed, its layout, as well as its various functionalities are entirely dedicated to it. Logically, it is important that you think about planning software that is in line with your needs. But what are the challenges behind it? Napta takes stock in this article!
La planning management has a direct impact on all company strategies. This is why the creation of a tailor-made schedule implies, regardless of the size of your company, to be personalized, in order to be able to respond to 3 fundamental challenges:
The planning manager (s) must be supported in their daily work. It is necessary that the process of planning management be automated. Thus, the information collected is updated at the moment, facilitating the work of HR managers and managers.
If the software of planning management does not fulfill this role, it may be ineffective. In particular, it is the Excel case, which greatly penalizes data quality and collaboration between teams. Indeed, the deployment of teams in the field, or in the pursuit of a project, is slowed down. With information that is not updated automatically, you cannot ensure operational teams all year round. Not to mention that it is a real titanic job for those responsible for planning management.
Scheduling managers and managers must be able to visualize, based on projects and provisional schedules, what are the resource needs required to support operations. Updating the database of the various profiles contributes to better management of teams.
A project may require specific profiles. Sorting out by hand, between all the skills of each person, is counterproductive. You must save time, thanks to a system of filters or categorization, to find the rare pearl. This work, which took you hours, now only takes a few minutes.
This way, you communicate more quickly with employees waiting for a mission. You save time, improve responsiveness and your recruitment/training proposals are well thought out.
For a business to be sustainable, you must logically invest the funds at your disposal. By managing schedules in an optimal way, you allocate budgets in the best possible way and therefore make it possible to maximize the profitability of projects. Your ability to predict the expenses equivalent to each item, as well as future expenses and your margin, is the key to your credibility.
By respecting the budget announced at the start of the project to your customers, you gain their trust. To achieve such a feat, reliable data is essential.
As soon as your process of planning management is not optimal, you may face a lot of consequences.
In addition to time-consuming activities and a poorly controlled budget, your teams no longer communicate with each other. Your planning managers are unable to react and/or adapt to the last-minute needs of managers during the project: additional profile sought, changes in mission end dates, etc.
This lack of communication is a problem in the case of resource allocation. Indeed, decisions are made arbitrarily. Managers can't manage and can't communicate with each other, about their needs, visualize the needs of others, etc. The risk? Employees positioned on projects simultaneously, or a lack of availability for a vacant mission.
As for managers, they do not have an eye on the progress of projects and mission assignments. The lack of communication between the various levels of the company, as well as an approximate schedule, do not allow them to make strategic decisions. Indeed, unverifiable or false data makes the database unusable.
Not to mention that presenting the management of the project and the workforce in front of customers is tedious, sometimes incomplete. As a result, they lose credibility and don't know where to look for information - if it's kept up to date...
Your employees, absent and poorly rated in your planning management, are not highlighted. Thus, the HR department cannot take advantage of the talents of your team members. The collection of information such as availability, dates of entry or exit from a mission, the skills mobilized, etc., without forgetting that the consolidation of data is illusory.
For their part, HR recruits blindly, as they have no visibility on real future needs.
The issues related to planning management in businesses are strongly linked to its performance and profitability. This is why it is essential to equip yourself with a powerful planning software, capable of supporting these stakes, with a solution that makes it possible to confront operational, financial and HR challenges at the same time.
We know that each company has its own problems and challenges. To achieve its goals and grow, it must always put its processes and tools into perspective, to ensure a perfectly adapted operation. To assist you in the search for the best tool, we have carried out a comparison based on 10 criteria of the 4 most common planning tools in business:
Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.
In addition to this subject, find our white paper”The keys to an optimal staffing process”.
Also discover our guides, templates and checklists in the Resources tab.
See you soon at Napta!
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