Workload plan: a powerful tool to manage your business

Take advantage of all the possibilities of your workload plan, to manage your activity with dexterity: management of resources, schedule and employees.

Managing a project requires great analytical skills. However, not all companies have the time to check all the data related to the project! It is at this stage that the workload plan comes into play, ensuring the monitoring and management of the project.

With this operational tool, you limit errors. A good thing for any project, when you know that only one can have irreversible consequences on the profitability of a business.

Define a load plan

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A load plan is defined as an operational tool. It is managed by operations managers, staffing managers, as well as project managers/managers.

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Its objective is to provide visibility on various concrete criteria:

• Project stakeholders. The latter are made up of directors, managers and employees.
• The time allocated to each employee to carry out their overall mission (month, week, day).
• The margin allowed, between all the stages of the project, from its realization to its realization. Note that stakeholders add all potential impacts, which can cause delays in customer deliverables.

The challenges of a workload plan to manage your projects

As said before, a load plan pilot your company's project. Its poor management, the lack of visibility of collaborators, or the lack of data cross-referencing are responsible for a slowdown in project management. As a result, 2 main issues stand out around load plan.

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Project management

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Project management is a real headache. It must ensure perfect cohesion between:

• Employees taking an active part in the project,
• The deadlines for each stage of the project,
• Material, technical and human constraints,
• Ongoing and future projects, which may impact ongoing projects,
• The workload, with a fair distribution of the workload or, failing that, the possibility of redistributing missions, etc.

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Staffing managers “play with fire” when making tough decisions. Having all the information necessary for major decision-making is essential for the continuation of the project.

The challenge of the workload plan is to be an important instrument for managing the activity of managers. It measures the exact loads at the mesh of each project, as well as at the company mesh. Accompanied by this tool, decision-making is more relevant, but above all ensures more profitable decisions for the company.

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Anticipation

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This is where the second challenge comes in: foresight. Staffing managers have no choice but to set up concrete scenarios to ensure the continuity of all projects. Thus, using the load plan tool, they set up dynamic reports in order to analyze future needs.

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The objective? That financial, material and human needs are covered throughout the project. At the end of the project, the effectiveness of load plan depends on the results obtained. Studying the difference, between the simulated and the real, makes it possible to correct the situation for future projects.

Anticipating the project makes it possible to estimate the turnover and profits generated by the teams, to limit human errors and to readjust project management at all levels (decision-making, distribution of missions, recruitment, leave, etc.).

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